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CONFERENCE ASSISTANTS - SEEKING MEMBERS TO ASSIST AT THE ANNUAL CONFERENCE

CONFERENCE ASSISTANTS are Regular, Retired or Lifetime members of STANYS who have chosen to utilize their conference time by assisting the Conference leadership, presenters, guests and attending members.

Conference Assistants (CA)  are able to attend the conference at a considerable savings and are in a position to establish networks with other science teachers & presenters from across NYS.

 A great effort is made to:
  • place CAs in one of their top three choices for each workshop. (We cannot guarantee this as every workshop must be covered by a CA.) 
  • give each CA one session off during the conference to allow them to visit the exhibitors or attend another session of their interest.

There is reimbursement for Conference Assistants (CA) (see below)

CA Personal Qualities and Expectations

We are seeking individual that possess the characteristics of being responsible, personable, dependable, prompt, firm and if necessary, assertive.

 


A Conference Assistant:

  • may present at a Workshop but at NO MORE THAN ONE WORKSHOP.

  • SHOULD BE REGISTERED FOR THE CONFERENCE using the process indicated by the Conference Assistants Chairpersons (see REIMBURSEMENT below)

  • SHOULD BE REGISTERED AT THE HYATT REGENCY OR THE RADISSON HOTEL PRIOR TO ARRIVAL. (see REIMBURSEMENT below)

  • should have a FUNCTIONAL, FULLY CHARGED SMART PHONE for the purpose of scanning participants ID at each session (for CTLE attendance purposes).

Conference Assistant Responsibilities

  • Attend the Conference Assistant orientation meeting where Conference duties are assigned.
  • Assist, as needed, with Conference Registration.
  • Assist at one workshop per session.
    - Scan name tags for registration.
    - Check with the presenter to make sure the room is as requested.
    - Enforce the no smoking policy.
    - Assist the presenter with distribution of materials.
    - Remain at your assignment for the entire session.
  • Arrive at assigned session 15 minutes early.
  • Perform miscellaneous duties as needed until Noon on Monday

CONFERENCE ASSISTANTS CHAIRPERSONS

If interested contact BOTH Jim Wysor AND Sharon Ortell at:

Jim Wysor:     confassistantschair1@stanys.org

Sharon Ortell: confassistantschair2@stanys.org

Once you have been notified that you are accepted as a CA, you will receive information from the Chairpersons as to how to register.

CA Conference Registration (not Hotel registration) is accomplished using mail so please make contact as soon as possible.


Conference Assistant REIMBURSEMENT

a) There is an allowance for reimbursement of THREE NIGHTS LODGING AT THE HYATT REGENCY OR, if directed, RADISSON HOTEL at one-half the Conference Room Rate. Therefore, for a single occupancy room where the CA does not share the room, the CA would be responsible for one-half the rate and reimbursed for the other half.  Do not delay the room registration process as the Hotels have Conference Rate deadlines and limited rooms available at this rate.
Once you are approved as a CA, it is requested that you register at the Hyatt Hotel. When you do, please indicate that you are a Conference Assistant for STANYS.

    Note: To have your hotel bill credited you must STAY AT ONE OF THE HOTELS and BE PREPARED TO ASSIST THE ENTIRE CONFERENCE.

b) There is a REDUCTION IN THE COST OF FULL CONFERENCE REGISTRATION which includes three dinner meals and one breakfast or lunch. (Savings Example: If the CA is a Regular STANYS member, the CA would pay $150 for Full Conference Registration which equates to a 62.5% savings.)


Contact Information:
STANYS
PO Box 2121
Liverpool, NY 13089-2121

Contact: webmaster@stanys.org


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